Managing staff and access roles
On the Staff page of a selected campus, you can create your staffing list and manage staff member details such as name, phone number, and email address. And you can also set access roles for staff member accounts to limit what they can do on campus and manage campus resources. The subscription plan that you purchase determines how many active staff members you can add.
Staff members can log into their dashboard by registering their email address when creating their staff account. A member's account must be in an active state to be logged in. Learn more about active and de-active states.
Create a staff member
Create Staff member in following steps
- Visit the Campustom Dashboard and navigate to the campus that you wants to manage.
- Once on the desired campus page, use the navigational panel to locate and select the Staff module.
- Upon entering the Transports module, click on the New button located in the upper right corner of the screen. This action will prompt a form to appear.
- Now enter staff details such as first name, last name, email, phone, etc in the displayed form. Entering the correct staff email address allows staff members to log into their dashboard.
- Assign appropriate roles from below table, then click the Save button to create staff.
Access Roles
Staff members can contain the following roles on campus:
| Role | What can you do with it |
|---|---|
| Super Administrator | This is the top-level role on campus. It has full access to all resources and can perform any action in the system. This role is only assigned to the single person who created the campus during creation. |
| Administrator | This is the same as the Super Administrator role, but certain resources (audit, recycle bin, etc.) are not allowed. Which are only accessible by the Super Administrator. |
| Admission Manager | Admission Managers have read-only access to all resources, but they can also add, edit, and delete student records, and enroll or unregister students in courses. |
| Lecturer | Lecturers have read-only access to all resources, but they can also mark student attendance when they are the incharge for a course. |
| Driver | Drivers have read-only access to all campus resources. Staff members in the driver role can start their assigned vehicles for trips. |
Update staff details
If you are a super administrator, you can always make changes to staff member details such as name, email, phone number, and access roles on their profile page.
You can edit staff member information in the following steps:
- Visit the Campustom Dashboard. and navigate to the campus that the admin wants to manage.
- Once on the desired campus page, use the navigational panel to locate and select the Staff module.
- Select the staff member you want to modify from the staff list and click that link. This action will navigate you to the selected staff member information page.
- Once you navigate to the staff information page that you select, Now click the Edit button located at the top right corner. This action will trigger a form to modify staff details. After modifying the necessary details, click the Save button to save the changes.
Deactivate or reactivate staff member
If you are the super administrator and you think a staff member is no longer needed but you want to retain the member data, you can deactivate them. Inactive staff members can't log in to your campus, and their profiles are not listed publicly and can only be accessed by administrators using list filters. This section will guide you through the process of activating and deactivating staff members on campus.
Follow following steps to Deactivate/Reactivate staff member:
- Visit the Campustom Dashboard. and navigate to the campus that the admin wants to manage.
- Once on the desired campus page, use the navigational panel to locate and select the Staff module.
- Select the staff member you want to deactivate or reactivate from the staff list. (If you want to reactivate a deactivated staff member, the list of deactivated staff members is not shown until you list the inactivated members using the filter status option.) and click that link. This action will navigate you to the selected staff member information page.
- Locate the Activate/Inactivate button. This toggle will indicate the current state of the staff member (active or inactive).
- To activate an inactive staff member, click on the toggle button to change its state to active.
- To deactivate an active staff member, click on the toggle switch to change its state to inactive. When a staff member is in an inactive state, that member is not able to access your campus dashboard and manage tasks.
You can reactivate the staff member's account at anytime by clicking "Activate" button.
Delete a staff member
On campus, super administrators have the ability to create staff members. However, there may be situations where administrators want to delete a staff member that is no longer needed. This documentation outlines the process for deleting staff members.
To delete a staff member, follow these steps:
- Log in to the Campustom Dashboard and select campus you want to make changes.
- Navigate to the Staff section of the app using navigational panel.
- Locate the staff member that needs to be deleted and navigate into the About section. You can search for the staff member by name.
- Click on the Delete button on upper right corner.
- A confirmation prompt will appear to ensure that you want to delete the staff member. Review the information and verify that you are deleting the correct staff member.
- Confirm the deletion by clicking on the Delete button.
- After confirming deletion, the system will move the deleted staff member to the recycle bin. The system will automatically permanently delete it after 30 days. But you can restore it from the bin if you delete it accidentally.