Create and Manage Courses and Batches
Courses are places on Campustom where you group students and manage and track their records, attendance, and score cards. The course name and duration on this platform are identical to the physical course names and duration offered on your campus. A course contains rooms, which are the logical separation of the course into multiple sections or groups. A room can contain up to 200 students, and a course can contain as many rooms as you want.
On this page, you learn detailed instructions about creating and managing courses and their rooms.
Create course
To create course, you must have administrative privileges and access to the Campustom dashboard. Follow the below steps to create a new one.
- Visit the Campustom Dashboard and navigate to the campus that the admin wants to manage.
- Once on the desired campus page, use the navigational panel to locate and select the Courses module.
- Upon entering the Courses module, locate the New button within the interface and click on it. This action will trigger the appearance of a form for course creation.
- Fill in the required information:
- Course Name: Enter the name of the course. Make sure it accurately represents the course being offered.
- Duration Period: Specify the duration of the course, indicating the start and end dates.
- Incharge Assignment: Assign an incharge for the course from the list of staff members available in Campustom. This will help designate a responsible person for managing the course.
- Start and End Timings: Mention the daily start and end timings for classes held on opening days. This information will help students and other campus members plan their schedules accordingly.
- Course Instruction/Bio: Enter the details of the course instruction or a brief biography that provides an overview of the course. This will help students understand the course content and make informed decisions.
What are the rooms in the course?
A course room is the logical separation of the course into multiple sections. This separation helps you maintain course operations easily and effortlessly with a manageable number of students in individual groups, instead of putting all hundreds of students in a single large group and maintaining them. A room can contain up to 200 students, and a course can contain as many rooms as you want.
Create course rooms
To create course room follow these steps:
- Navigate to the desired course where you want to create a room.
- Locate the tab bar and click on the Rooms tab page. This action will direct you to the Rooms section associated with the selected course.
- Once you are in the Rooms section of the course, click on the Add Room button within the interface. This action will trigger the appearance of a form for room creation.
- Fill in the required information:
- Room Name: Enter a name for the room. Choose a name that accurately represents the section or group of students associated with the room.
- Start and End Times: Specify the start and end times when classes take place within the room. This information will help students and instructors plan their schedules accordingly.
- Review the entered information and ensure its accuracy and completeness.
- Click the Save button to create the room. Campustom will now store the room details, making it available for students and instructors to access.
Update course details
If you want to modify course information, follow these steps:
- Navigate to the "Courses" module within the Campustom Dashboard.
- Select the course whose information you wish to modify.
- On the course info page, click the "Edit" button. This action will trigger the course edit form.
- Edit the course information as needed using the provided form.
- Once you have made the necessary changes, click the "Save" button to save the modifications.
Deactivate or reactivate course
Courses in the Campustom have the concept of an active/inactive state. By default, courses are in the active state, allowing administrators to make changes, add students, create rooms, take attendance, and conduct exams. However, if a course is no longer needed but you want to retain the course data, you can deactivate it. Inactive courses are not listed publicly and can only be accessed by administrators using list filters. This section will guide you through the process of activating and deactivating courses in the Campustom.
- Log in to your Campustom Dashboard and navigate to campus you want make changes.
- Navigate to the Course module using navigational panel .
- In the Courses page Locate and click on the course for which you want to change the state. This action will direct you to the course information page.
- Locate the "Active/Inactive" button. This toggle will indicate the current state of the course (active or inactive).
- To activate an inactive course, click on the toggle button to change its state to active.
- To deactivate an active course, click on the toggle switch to change its state to inactive. When a course is inactive, administrators are not able to make course-related tasks. However, the course data will be retained.
Delete course
Administrators have the ability to delete unnecessary courses. When a course is deleted, all associated data, including student course subscriptions, attendance records, exams, announcements, and other course-related data, will be permanently removed. However, to prevent accidental deletion, the course is first moved to the recycle bin. Deleted courses can be restored from the recycle bin within 30 days before they are permanently deleted by the system.
To delete a course, follow these steps:
- Log in to your Campustom Dashboard and navigate to campus you want make changes.
- Navigate to the Course module using navigational panel .
- On the Courses page, find and navigate to the course you want to delete.
- Once you are on the course information page locate the Delete button. Clicking this button will initiate the deletion process.
- A confirmation prompt will appear to confirm the deletion. Review the prompt carefully to ensure you are deleting the correct course.
- Click the Confirm button to proceed with the deletion. After confirmation, the course will be moved to the recycle bin.